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Financial Systems Training for Small Business Employees Using Xero (DIY)

Welcome to our online group training course designed for non-accountants who want to better understand and manage small business finances.

Upgrade your employee’s financial skills so that they can master Xero bookkeeping and accounting software, and take on more of your business finances in only 3 weeks.

 

 

What You Get

Self-paced video training modules
Worksheets and templates provided
Learn from an entrepreneurial accountant
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What is financial literacy?

Financial literacy is the ability to understand how money works. In this course, we look specifically at financial literacy in relation to managing small business finances.

Why is financial literacy important?

It doesn’t matter whether you’re a business owner or an employee, good financial skills go a long way towards making stronger, better business decisions.

Financial literacy is an investment

When you consider that cash flow issues are a leading cause of business failures and that most entrepreneurs have limited financial management experience, you can begin to see why improving your financial literacy is a vital investment.

Who is this course for?

This course is designed for any person who wants to improve their business financial literacy skills.

As you learn about business finance fundamentals, you’ll also discover the power and beauty of Xero, the world’s leading small business bookkeeping and accounting software.

This course caters for beginner to intermediate competency levels.

Small business employees

The course is offered for small business employees (including virtual staff and assistants). This training is hands-on and highly practical.

As your employee increases their financial management skills, they’ll also be learning to master Xero, used by nearly 2 million people all over the globe.

Interested in our training for small business owners? Refer here.

Small Business Employee Stream

This stream, for small business employees (virtual or otherwise), has a focus on developing financial skills that can be applied in the workplace for an employer or client. 

Scott enrolled me in the course because he wanted to bring [bookkeeping] into my role. I was able to apply my learnings to the business, including creating a cash flow forecast, and then take over financial tasks on Scott’s behalf.

Christine

Virtual Assistant at Scale My Empire

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Course Delivery and How It Works

This course is an interactive learning program, led by a chartered accountant and certified educator. Video training modules are supported by a series of worksheets and checklists.

Video training modules
Templates and guides
  • Not a lecture series – it is an interactive, trainer-led education program
  • Led by a certified and entrepreneurial accountant
  • 5 x self-paced video training modules, with worksheets and templates
  • Weekly hands-on activities to support your learning

I would definitely recommend this course … It will help you identify any knowledge gaps you have, to automate processes to save time and money and to help validate that you’re on the right track.

Kate

Operations Manager at Rex Plumbing

Explore the Course Topics

The course topics are designed to develop financial literacy fundamentals, while building your employee’s Xero skills in relation to your specific business. We then dive even deeper in the Q&A sessions and online forum. You can purchase this module on its own or as part of a discounted bundle (includes our financial reporting training).

Financial Systems

This 3-week module is focused on helping you build your financial system using Xero.

Week
1

Getting started with Xero

  • How to set up Xero correctly
  • Chart of Accounts and its purpose
  • How to organise your Xero Chart of Accounts correctly
  • How to set up business bank accounts in Xero

How to ensure you get paid

  • How to raise (create) an invoice in Xero
  • How to allocate/code online sales
  • How to quote in Xero
  • Customer payment options
  • Reconciling – what it is and why you need to do it
Week
2

Paying your bills and expenses

  • The difference between bills and cashcode
  • Using bank rules for payments
  • How to manage and pay suppliers, bills & other expenses in Xero
  • How to handle subscriptions (weekly/monthly recurring expenses)
  • How to pay yourself (for business owners)
  • What to do when a personal purchase is charged to a business account
  • What to do when a business purchase is charged to a personal account
Week
3

Let’s do your books

  • How to perform basic (daily, weekly or monthly) regular bookkeeping
  • Basic features and functions of Xero software
  • Simple automation opportunities and how to apply them
  • Why and how to balance bank reconciliations

Ongoing Improvement

  • Review your receipt management process
  • Review your understanding of cash v accrual accounting

What’s in it for your business?

Financial literacy and Xero small business training is an investment in your business and professional potential

  • Gain confidence as you stop worrying about blind spots or gaps in your financial management skill set
  • Increase your business survival rate by having someone to help you understand and take better control of cash flow
  • Have better conversations with your accountant because you both talk the same language
  • Get paid on time and pay your bills on time, including payroll and taxes
  • Trust in your employee’s ability to take on greater responsibility with managing your bookkeeping and financial reporting.
  • Much, much more

What’s in it for your employee?

  • They can apply what they learn in the course immediately and critically assess your business performance.
  • They’ll be able to review your P&L so that you know whether your business made or lost money each month
  • They can meet like-minded professionals and learn from their experiences and questions
  • They can aid you to make better, faster decisions while reducing risk through better planning and forecasting
  • They can find coding errors so that you’re filing for the correct returns or tax deductions
  • They can look for opportunities to reduce costs (or identify bills/charges that aren’t right)
  • Much, much more

I found the content really logical and straight forward, easy to understand every week. Every week there was just that little gem that I could add to my accounting processes, and know that I was getting value every week from that.

Krystle

Owner at Krystle Clear Solutions

Do I need a Xero account to do this course?

We love Xero because it’s the gold standard in bookkeeping and accounting software for small to medium enterprises. Don’t have a Xero account? Don’t worry! We’ll show you how to sign up for a free account.

Meet Your Trainer

Meryl Johnston is the founder and CEO of Bean Ninjas, the global bookkeeping business she launched in seven days in 2015.

She’s a Chartered Accountant who has vast experience in commercial accounting roles and as an auditor and accounting lecturer.

You can follow Meryl on the Bean Ninjas podcast and blog where she shares her ideas about entrepreneurship, surfing and building a thriving global business that supports the freedom of its founders, staff and clients.

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I gained a better understanding of where our business is positioned financially. Getting the opportunity to work directly with an expert was great. Also, the various templates that we normally don’t have access to, and having the deadlines to complete them on a weekly basis were quite helpful.

Hayden

Owner at Zea Relief

Sign Up

The next Financial Systems Training for Small Business Employees course starts on Monday 7th October.

Don’t take our word for it

Hear from previous students who have completed the ‘Financial Literacy for Xero Users’ course.

"I basically went from having no idea about how Xero worked or how to read a profit and loss statement, to feeling like I was comfortable with all of those things."

Stevie D.
Stevie Says Social

Watch video

"I gained a better understanding of where our business is positioned financially. Getting the opportunity to work directly with an expert was great."

Hayden B.
Zea Relief

Watch video

"Great for anyone starting a business. It will help you quickly automate as much as possible, saving you time and money. And help you validate the path that you're on."

Kate L.
Rex Plumbing

Watch video

"I found the content really logical and straight forward, easy to understand every week. Every week there was just that little gem that I could add to my accounting processes."

Krystle D.
KCS

Watch video

"Scott enrolled me in the course because he wanted to bring [bookkeeping] into my role. I was able to apply my learnings to the business, including creating a cash flow forecast, and then take over financial tasks on Scott's behalf."

Christine R.
Scale My Empire

Watch video

"The biggest benefit was the insight that it gave me to my own business. My ability to go back and critically look at my numbers and get a better handle on those, and how to improve them."

Marcus D.
Resolve Mining Solutions

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Companies that trust Bean Ninjas

Financial Systems for Small Business Employees Training starts soon!